Output Management – Print Management Software

Print Management Software

Cut Waste, Track Printing, Save Money with a Print Management Software solution

  • Businesses will spend between 3% and 5% of their annual turnover on printing.
  • 70% of companies have experienced a data breach through printing
  • Companies average a 6:1 user‑to‑device ratio, yet MFPs can support up to 30 users
  • Each print server costs a company £4,000 per year to operate, on average
  • 40% of print jobs could be printed duplex
  • 20% of all print jobs are never picked up

With a print management software solution in place your organisation will save money, time and resources fast. For many it’s not really considered but for savvy and efficient management teams, they can save up to as much as 30% savings of their print costs which can equate to as much as 5% of organisation’s turnover, in certain instances. This is achieved through the use of some print management protocols for example; where you might route large jobs to dedicated high-speed printers, display popups to ask end users to confirm single sided output, automatically delete print jobs with incorrect paper sizes or suggest an alternative printer when a device is offline.

Benefits of a Print Management Software

Save on print costs – A well implemented and maintained print management set-up will result in fewer consumables, lessen requirements for the number of devices required, reduce server costs and strain and reduce IT assistance within your organisation. Some of the more sophisticated management systems allow you to allocate printing to departments, cost-centers and users with shared accounts for greater accountability.

Enhanced print security –  By implementing a pull printing solution, a system which is designed to enhance security for all users by enabling users to release documents when at the printer after verifying their ID, enabling print jobs to be released safely and securely. Other security solutions which can improve system’s integrity include the use of a login, account code or ID/access card to prevent unauthorised usage.

Eradicate print waste  – Through the use of a print management system there are functions to monitor your prints and delete duplicate jobs, route print jobs to specific, more efficient MFDs and settings to encourage users to think twice before printing a document without checking it.

Reduce your carbon footprint – The ability to send print jobs to more efficient printers, reduce print waste and save on print consumables will all help reduce energy consumption and reduce the environmental impact of your organisation, whilst also saving you time and money.

Features of a Print Management Software

Monitoring and accounting – With a Print Management Software  in place you will be able to monitor, account, charge and report on all printing within your organisation. Taking full control over what gets printed, when and where will have a big impact on your bottom line versus an unmanaged print system.

Rules and print policy enforcement – Most Print Management Systems allow you to create rules to route and monitor print jobs easily, enabling the ability to create a range of print rules to efficiently manage your overall printing policy and save you money and reduce print waste.

Secure print capabilities – Security is key and in some instances is an occupational necessity, so it is important that your Print Management System has the appropriate security protocols in place: for example, Pull printing will enable users to release jobs via a chosen release method ensuring security is maintained.

Full payment automation – In environments where you want to give users fiscal responsibility for their printing requirements, there are a few Print Management Systems that gives you the versatility to accept a range of payment methods. Users can top-up their print credits using cash, card or via e-payments. This increases convenience for both user and organisation.

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Conclusions

With a print management software solution in place your organisation will save money, time and resources fast.

There’s never been a better time to take a closer look at the constantly evolving range of print management software solutions that prove our commitment to future-proofing your print management processes.

Many organisations are already seeing the benefits of using a Print Management Software  as a centrally controlled print management solution.

We offer free no obligation evaluations of our print management software to ensure that our technology meets your requirements.

About incovo

incovo is a business communications technology integrator of category leading unified communications, infrastructure, integrated network solutions and document management solutions to small and mid-sized organisations throughout the UK. Our focus is creating dependable, cost-effective business communications solutions for businesses that ensure a variety of methods of collaboration to meet the ever-changing market conditions.

At incovo, we provide fast and effective support to all of our customers through our multichannel support network – allowing our customers to feel the benefits of compelling solutions that will enable their businesses to grow, tailored to their needs.

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